Integration Directory
HRIS

Greenhouse

Greenhouse is a leading applicant tracking system (ATS) that helps companies manage recruiting pipelines, job postings, and candidate evaluations. Integrating Greenhouse with Harmony automatically provisions and deprovisions IT resources as candidates move through hiring stages and become new employees. This connection ensures IT teams stay ahead of onboarding needs without manual coordination between HR and IT.

Capabilities

  • Automated Onboarding Triggers: Automatically creates IT service requests and provisions accounts when a candidate's status changes to hired in Greenhouse.
  • Role-Based Access Provisioning: Maps job roles and departments from Greenhouse to the appropriate access policies and software entitlements in Harmony.
  • Offboarding Coordination: Initiates IT deprovisioning workflows in Harmony when a rejection, withdrawal, or employee departure is recorded in Greenhouse.

What Harmony does with Greenhouse

Connecting Greenhouse makes hiring the trigger for IT, so onboarding starts the moment a candidate is confirmed instead of waiting on a ticket. Harmony reads the new hire's title, department, and manager to answer "who's joining finance next week?" and to route setup correctly, and every provisioning step ties back to a real employee record for a clean audit trail. Your Talent and IT teams work from the same source of truth.

Data synced

  • Personal details, first name, last name, preferred name, work email, and phone number
  • Job information, title and department
  • Employment timeline, start date and termination date
  • Reporting structure, manager name, location, and status

Actions available

  • Trigger onboarding provisioning when a new hire is confirmed
  • Assign resources by department, role, and employment type
  • Trigger offboarding to revoke access when a termination date is set

Real-world use cases

Onboarding before day one: A candidate is confirmed in Greenhouse. Harmony provisions accounts and orders equipment so everything is ready the morning they start.

Right setup by role: A new engineer is confirmed. Harmony assigns the correct apps and access based on their department and role automatically.

Clean handoff to HRIS: As the new hire flows from Greenhouse into your HR system, Harmony keeps the employee record and access aligned end to end.

FAQ

Greenhouse is the applicant tracking and onboarding system of record, turning confirmed new hires into structured employee data before day one. Connecting Greenhouse makes hiring the trigger for IT, so onboarding starts the moment a candidate is confirmed instead of waiting on a ticket.